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The Honolulu Advertiser
Posted on: Monday, April 25, 2005

Send proper 'thank you' following job interview

By Anita Bruzzese
Gannett News Service

It's just so darned easy: type out a "thank you" to someone and send it as an e-mail. What could possibly be wrong about that?

Probably not much. That you remembered to express thanks to someone is a step in the right direction. But if you're using a cyber "thank you" as any part of your job-hunting strategy, it's time to rethink your plan.

That's because there are some places, believe it or not, where an e-mail will not suffice. It's sort of like wearing ratty jeans and a T-shirt to a wedding. Sure, the bride and groom think it's nice that you showed up, but they would have been happier if you had come in appropriate clothing.

An interviewer may think it's OK that you sent a thank-you note via e-mail but would have been more impressed had a proper one arrived in the mail. And in the tough world of job hunting, you want to do everything you can to make a good impression. E-mails are often easily overlooked or deleted.

A note that arrives in the mail probably will stand out and make a more lasting impression.

So, for all the thank-you note avoiders out there, here is an easy format to follow:

• Your name and address appear first in the upper left-hand corner. A few spaces below that should be the name and address of the person receiving this special missive. Greet the person as "Ms. Smith" or "Mr. Smith" unless you were otherwise directed to call them by a first name.

• The first paragraph should state the reason for the letter. "I just wanted to thank you for interviewing me last Thursday for the job of chief rainmaker. I enjoyed learning about Get Wet Inc. and all the exciting thunderstorms you have planned for next year."

• Put in writing why you think the job sounds interesting and why you would be the perfect fit. "I believe my experience in summoning thunderstorms, making any sunny day seem dreary and throwing lightning bolts would benefit your company greatly. I was pleased to see how my monsoon internship last year may be beneficial to your long-range goals."

• The final paragraph should again state your thanks, and offer to supply any additional information. "Thank you again for the opportunity to interview with your company. I am excited about the opportunity to work with such seasoned professionals. Please don't hesitate to contact me with any further questions. I look forward to hearing from you."

Keep in mind that the thank-you letter also gives you an opportunity to mention anything you forgot: "I did want to mention that in colder climates, I produce snow as well as rain."

Send your thank-you note on plain business stationery within 24 hours and make sure it is typed, with no spelling or grammatical mistakes.

One simple rule to remember: Always send a written note if your contact with the person has anything to do with seeking a job now or in the future.